Sustainability Policy  for Performance Finance Ltd 

1 Purpose 
1.1 We recognise the importance of environmental issues and sustainability and therefore will consider these matters in all our business decisions. 
1.2 We have adopted a minimum set of standards to develop our environmental policy, concentrating on processes that cut down waste, re-use resources and recycle wherever possible. 
Where practicable, we aim to set internal standards which exceed the minimum legal requirements. 
1.3 We will regularly audit our premises, equipment and procedures to ensure these are energy efficient and utilised to an acceptable standard. 
1.4 This policy is not contractual but environmental issues are an integral part of our quality management process and we believe placing emphasis on this gives the right message to our employees, clients, introducers and suppliers as well as demonstrating our commitment to the wider community. 
2 Scope 
2.1 The policy applies to all employees and workers. Where appropriate, a copy will also be available to our suppliers, introducers and clients. 
3 Responsibilities 
3.1 The Operations Director and Marketing Manager are responsible for overseeing environmental issues and ensuring the company remains compliant with any relevant changes in legislation. 
3.2 All managers are responsible for ensuring this policy’s successful implementation within their own departments. 
All employees and workers are required to adhere to this policy. 
4 Actions taken 
4.1 The actions we will take to make this policy work include: 
Disposing of any waste produced in an environmentally responsible manner wherever reasonably practicable. 
Ensuring, wherever possible, that all products purchased are derived from natural resources and are from sustainable sources. 
Setting and reviewing annual objectives and establishing, implementing and maintaining programmes to achieve these objectives. 
Ensuring that all decisions regarding working practices and purchasing take relevant environmental considerations into account. 
Where possible, reducing the use of vehicles and regularly monitoring the condition of our vehicles (and the makes/models leased or purchased) with a view to reducing harmful emissions. 
Training and encouraging all employees to work in an environmentally responsible manner and ensuring our communications raise awareness and keep all employees and interested parties informed. 
Endeavouring where possible to ensure that our introducers and suppliers with whom we have dealings are likewise environmentally minded in their approach. 
Conducting audits of procedures and practices and responding to deficiencies through a planned programme of remedial action. 
Where possible and reasonable, digital communication software such as Zoom and Microsoft Teams should be utilised. 
5 Minimum environmental standards 
5.1 General 
5.1.1 The points outlined below are the minimum environmental standards which 
we require and will endeavour to achieve. As this policy develops, we expect our 
standards to continually improve. 
5.2 Waste disposal and recycling 
We will investigate and utilise, wherever possible, environmentally sound disposal methods for all waste materials. 
All bottles, jars, tins, unusable scrap paper, reports, newspapers, magazines, batteries toners etc will be recycled and 
such materials should be placed in the receptacles provided. 
Old company mobile phones and other equipment, exhausted batteries, printer cartridges etc will be sent to the 
appropriate recycling centres. 
When replacing items of equipment or furniture we will aim to recycle or resell the obsolete models. 
Where possible, the use of plastic packaging materials will be minimised. 
5.3 Consumables 
To cut down on waste, we discourage the keeping of hard copy documents unless necessary. 
Internal mail should be sent via email. 
We will always aim to buy products containing/produced with recycled materials where these are suitable for the job. 
5.4 Food and packaging 
Employees are responsible for keeping their work area, neat, clean, tidy and safe. We discourage food and drink to be consumed at working areas in particular computer keyboards and any necessary paper files. 
5.5 Energy efficiency 
Within the parameters of health and safety, we will minimise the use of energy. Long-life low-energy light bulbs and other energy saving devices will be used in all areas. 
All employees are requested to turn off the lights, unplug heaters, fans, and/or any equipment chargers when leaving their offices or workplace at the end of the day, or whenever equipment is not in use. 
Lights and fans in the toilets are also required to be turned off, and other rooms when not in use, and to ensure that taps are not left running. 
Electrical equipment (including computers, photocopiers and printers) should not be left turned on and running when not in use, unless there is a particular reason (i.e left on following a request by the IT department in order to undertake essential maintenance outside of normal working hours). 
Counter top electrical appliances in the kitchen should also be turned off when not in use, and where possible, switched off at the wall and unplugged at the end of each day. 
5.6 Transport and deliveries 
The use of electronic mail is encouraged to reduce the use of couriers and mail. 
Vehicles should be driven, within the parameters of health and safety, with fuel efficiently in mind. 
The use of video/telephone conferencing will be promoted to reduce unnecessary travel. 
Where travel to meetings is necessary, we encourage the use of public transport or shared transport. 
We also encourage staff to share cars, cycle to work or the use of public transport where possible. We offer the cycle to work scheme. Bicycles can be securely stored and locked to the side of the building in the provided bike shed. 
5.7 Relationships with suppliers 
5.7.1 We will establish environmentally sensitive purchasing policies and monitor the environmental awareness of our suppliers, ideally setting a standard with which they must comply. 
5.8 Communication 
This policy will be made readily available to all employees, clients, introducers and suppliers and we will ensure awareness of the environmental issues throughout all areas of the business through training and ongoing communications. 
5.9 Training 
Sustainability training is designed to educate staff about environmental, social and economic issues and how our choices can benefit all three aspects. 
Annual training will be provided to help staff to:- 
Understand the impact of their actions on the environment 
Learn about ways to reduce your environmental footprint 
Develop the skills and knowledge to live more sustainably 
Reduce costs 
5.10 Further information 
Any queries or comments about this policy should be addressed to the Operations Director or Marketing Manager. 
6. Plastic Reduction policy 
Performance Finance is committed to reducing our environmental impact. In order to do this, we must make a conscience effort to decrease plastic use within the workplace. By working together, we can create an eco-friendlier environment for our employees and the planet. 
Where possible we will prioritise the reduction of single-use plastics throughout our business, this includes and is not limited to:- 
Encouragement of using refillable bottles and the use of washable glasses. 
Discourage the use of plastic water bottles in favour of the above method. 
Promote the use of mugs or keep-cups and discourage recyclable options to cut down on waste. 
Food Services 
Re-useable cutlery is provided to eliminate single-use plastic cutlery, straws and stirrers. 
We encourage employees to bring lunches in reusable containers. 
Re-useable dishware is provided within the kitchen. 
Office Supplies 
We will purchase office supplies from recycled materials whenever possible. 
We encourage double sided printing to reduce paper usage. 
Explore digital alternatives for internal memos and reports. 
Work with vendors who have a strong commitment to sustainability and who are trying to reduce plastic packaging in deliveries. 
Continue to explore options for refillable or compostable packaging materials. 
Waste management. 
Conduct a waste management audit to identify areas where plastic use can be further reduced. 
A clear recycling program within the kitchen area is in place which separates plastic consumption in the workplace. 
Management are responsible for implementing this policy and providing resources for employees. This includes promoting awareness and encouraging participation in plastic reduction initiatives alongside the sustainability committee. 
Employees are expected to adhere to the policy by using reusable alternatives whenever possible, we encourage employees to suggest further ways to reduce plastic use in the workplace. 
Monitoring & Evaluation 
We will regularly monitor our progress in reducing plastic use and update this policy as needed. 
By working together, we can significantly reduce our reliance on single-use plastics and create a more sustainable workplace environment. 

Sustainability committee 

Performance Finance Organisation Chart 

Chief Sustainability Officer 
Stacey Wedge-Pywell 
Sustainability Champion 
Stefanie Ennis 
Sustainability Ambassadors 
Louise Porter 
Molly Kempton 
Karen Merchant 
The above individuals are responsible for implementing strategies that ensure operational and marketing projects adhere to the most economically and environmentally friendly methods possible. 
Latest revision date: 16/04/2024 
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